Promoting science and technology is a key engine to materialize a bright future of Asia and it is vitally important to enhance the exchange of youths in Asian countries and Japan who will play a crucial role in the field of science and technology.
Based on this concept, “Japan-Asia Youth Exchange Program in Science” (SAKURA Exchange Program in Science) is the program for enhancing exchanges between Asia and Japan of the youths who will play a crucial role in the future field of science and technology through the close collaboration of industry-academia-government by facilitating short-term visits of competent Asian youths to Japan. This program aims at raising the interest of Asian youths toward the leading Japanese science and technologies at Japanese universities, research institutions and private companies.
This program is to accept public applications of exchange program plans for receiving organizations of Japan and sending organizations of applicable countries and regions. By implementing exchange programs, it is hoped to activate various exchanges in the field of science and technology between receiving organizations and sending organization, and promote globalization of receiving organizations (including various activities of national globalization programs), that eventually lead to increase of acceptance of exchange students/researchers and vitalization of research activities.
In implementing this program, JST urges to widely participate Asian competent students by publicizing this program through visits to the Asian countries based on this basic policy. Furthermore, JST assists sending organizations to search for receiving organizations if necessary.
Based on the basic policy, the receiving organization in Japan prepares an exchange plan (or plans) in cooperation with the sending organization(s) by utilizing the contents of “Platform for Exchange Contents of Science and Technology” that are publicly provided on the Web concerning general description of information on science and technology exchange that JST and others own. There are three types of exchange plans as shown below. Where necessary, JST will support the preparation of the exchange plan, including searching for sending or receiving organization, or even matching them.
There are two types of exchange plans, namely, single-year plan and multiple-year plan.
The period of public offering in FY 2017 shall be from January 31 to November 9. In the meantime, we will conduct the review in 4 separate steps.
The receiving organization makes application(s) to JST in the fixed format provided after the exchange plan is prepared jointly with the sending organization(s).
The exchange plans submitted to JST will be screened by the “Japan-Asia Youth Exchange Program in Science Committee” (henceforth referred to as the “Committee”). The Committee judges the exchange plans from the viewpoint of whether the proposed exchange plan is appropriate for realizing the basic policy. Based on the result JST determines the exchange program. Also for determining the selection, we evaluate whether they are receiving outstanding youth from Asia, the science and technology field is appropriate, appropriateness of the exchange program such as the length of stay, as well as comprehensive balance from Asian countries and areas such as population, research population, and exchange student staying in Japan.
When the exchange plan is applied to JST, sending organization and receiving organization are registered as the cooperating organization for this project. If there is insufficient information or inappropriate information for registration, the organization may not be registered.
JST provides the receiving organization with an appropriate fund for the operation cost of the applied plan. If the receiving organization is a private company, JST provides basically a fund for the invited persons’ overseas travel expenses only. Other expenses must be covered by the receiving organization.
The receiving organization will responsibly implement the applied plan and JST provides the receiving organization with an appropriate fund for the operation cost of the applied plan. The receiving organization is expected to make an effort for cost reduction to the utmost extent.
The receiving organization must submit a report detailing the results of the exchange program after its implementation, including a survey from the participants.
The receiving organization must have correspondence infrastructure for accident such as to determine the person in charge, determine the contact method to in-school, related institutions, and JST when the visiting students or staffs get sick or get involved in an accident, and if sickness or accident happens to the visiting students or staffs, they must do their best based on the correspondence system. Also, JST will support the receiving organization so the correspondence for accidents and other will go smoothly.
In order for effective promotion of this project, JST invites related teachers and researchers etc. for the collaboration and cooperation with related facilities in subject countries and areas.
JST covers visitors with insurance policy while they are in Japan.
For countries that require visa, JST will submit the document indicating that they are invited for this project if receiving organization submits correct information within a certain period. In that case, application fee for the visa may be waived.
JST issues a certificate of completion for those who were invited in Sakura Science Plan and complete the exchange plan. JST sets up “Sakura Science Club” with the objective of supporting people who complete the exchange plan and receive the certificate and continuously sharing the information concerning science and technology and educational institution in Japan. As a general rule, people who complete the exchange plan will receive information from science technology and related educational institution in Japan through JST as a member of “Sakura Science Club”.
JST collects, organizes and lists useful contents for exchange programs in science and technology which it already possesses and provides these information on the web as “The Platform of Science and Technology Exchange Content”. Science and technology-related events conducted by independent administrative corporation, private company and local government, and contents of show room and science museum will be listed and as part of the Platform shown on the Web. The information of the Platform will be updated regularly by JST.